Whistleblowers
Is your organization ready?
Dear
We present our offer of services related to preparing for the new requirements set out in EU regulations.
Last year, Directive (EU) 2019/1937 of the European Parliament and of the Council on the protection of persons reporting on breaches of Union law, commonly referred to as the Whistleblower Protection Directive, was adopted. It imposes, m.in on entrepreneurs, requirements related to the introduction of internal reporting systems.
We offer you to familiarize yourself with our range of services that will allow you to prepare for the new regulations, so as to meet all the requirements, and on the other hand, avoid the risks associated with their ineffective implementation and your business.
Sincerely.
EU Directive on Whistleblowers
Obligations of entrepreneurs
INTERNAL PROCEDURES
Confidential, secure ways to report information about irregularities.
PERSONS RESPONSIBLE
FOR REPORTS
Appointment of appropriate persons to receive applications.
FOLLOW-UP
Procedures to clarify reports or prevent consequences.
REGISTER OF APPLICATIONS
All notifications with information about the follow-up actions taken.
INFORMATION OBLIGATION
7 days – about accepting the application.
3 months – about the actions taken.
OBLIGATION TO INFORM
On how to report within the organization and to external bodies.
Stage I
Preparation (minimum necessary)
AUDIT
Preliminary audit of those arrangements for reporting irregularities, carrying out investigations, assessment of compliance with the Directive and their effectiveness. Development of recommendations.
TRAINING
Training for employees in the field of reporting irregularities, how to use information channels, whistleblower protection and training for people involved in handling reports and conducting follow-up activities.
PROCEDURE
Preparation of procedures for reporting irregularities for individual reporting channels, procedures for conducting follow-up actions, investigations and the manner and scope of informing state authorities.
Stage II
Communication security (IT solution)
ELECTRONIC REPORTING CHANNEL
Implementation of an advanced system for electronic reporting of information on irregularities.
ALIGNMENT WITH YOUR ORGANIZATION
Adaptation of the IT system to the structure of the organization and its tasks, development of language versions, server installation, etc.
CONFIDENTIAL AND ANONYMOUS REPORTING
Preparation of procedures and training of employees in the use of a confidential and anonymous reporting system.
Stage III
Service and support (constant support of experts)
TICKET HANDLING
Accepting applications, conducting conversations with a whistleblower, registering reports. Meeting the requirements of the Whistleblower Directive for internal channels. Consultation and advice on how to act for the whistleblower.
ANALYSIS AND RECOMMENDATIONS
Analysis of notifications, assessment of the risk of irregularities and their consequences, presentation of a report with recommendations for actions for the indicated representative of the company (compliance officer) of the designated member of the management board.
EXPLANATORY ACTIVITIES
Conducting complex investigations and audits on the basis of reports from whistleblowers, verification of information based on advanced methods of data analysis and information sources, as well as specialized investigative techniques and methods.
How to prepare?
What do you need to know?
FIRST OF ALL, FIND OUT WHAT YOU NEED TO DO IN THE COMPANY
- Get to know the requirements of the directive.
- Learn how to implement a signaling system.
- Find out what factors and elements will determine the effectiveness of the internal reporting system in the company.
We share knowledge and experience
We train, advise, implement, help
- We train company management boards and compliance officers.
- We conduct audits in the field of adaptation to meet the requirements of the directive and the construction of internal notification systems.
- We prepare appropriate notification and follow-up procedures.
- We adapt the systems to the requirements of the Whistleblower Directive.
- We train staff to handle and receive applications.
- We train employees in reporting channels and procedures.
- We handle requests and their initial analysis.
- We advise and follow up in case of suspected violations.
We implement system solutions
For confidential and anonymous reports and secure communication with the whistleblower
BASIC FEATURES OF THE APPLICATION (OUR APPLICATION)
- web application, installed on the client’s or licensor’s servers;
- effective and secure (including anonymous) communication;
- supporting the organization in managing the risk of fraud, problems and threats;
- personalization and self-configuration of application elements (m.in application forms);
- protection of both the reporting person and the content provided;
- development and adaptation of functionality to the Client’s expectations and changes in the law;
- registration and archiving of notifications and follow-up actions;
- meets the legal requirements of whistleblower protection, including the requirements of the GDPR.
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